Finance Associate, Geneva

Job Purpose

The Finance Associate’s primary responsibility is to maintain the accounting (including bookkeeping) of the organisation; assist in reporting, budgeting and in grant management as well as and to provide administrative assistance.

Main responsibilities

The Finance Associate provides support for all financial and related administrative matters; maintains the accounting system, the bookkeeping of transactions of the organisation; applying applicable standards, which includes analytical work and thorough review of financial records; provides support in reporting, grant management and administration.

Accounting/Bookkeeping

  1. Perform the Financial Manager with the day-to-day, monthly and year-end operations of the Accounting
  2. Coding of Income and Expenditures to ensure grant compliance on monthly basis
  3. Perform the bookkeeping for the Geneva office transactions on monthly basis: processing and recording of accounts payable transactions, Journal Entries and monthly accounting tasks
  4. Performing of monthly General Ledger review and reconciliation (payables, receivables, advances made to staff and partners)
  5. Perform general accounts analysis and reconciliations, including bank statements, Credit card statements, PayPal statements, Petty cash statements, fixed assets, employer’s benefit costs, and accruals and prepaid expenses
  6. Ensure that all invoices and staff reimbursements are paid accurately and in accordance with financial policies and procedures
  7. Posting of payments and accounts payables
  8. Support the Section fees’ collection process

Reporting/Budgeting/Grant coordination

  1. Assist in the preparation of financial reports such as quarterly internal reports and grant financial reporting
  2. Review and assess how funds are being forwarded to partners.
  3. Ensure proper documentation of financial reports according to the Finance Manual.
  4. Provide support to programs and work closely with projects teams
  5. Coordinate and manage small grants

 Administrative/Other

  1. Process monthly payroll for Geneva office and Employees’ Pay slips preparation
  2. Support with preparation of relevant taxation obligations of the organisation (once per year)
  3. Any other tasks on the basis of consultation and agreement between the parties

Knowledge, Skills and Experience

  • Knowledge of generally accepted accounting standards.
  • Knowledge of a bookkeeping system and reconciliation of financial data software, preferably CRESUS

Education and Experience

  • Degree in Accounting or Finance, business administration, public administration or equivalent
  • At least 2 years of experience in a similar position or transferable skills
  • Proficient in Microsoft Office (Word, Power Point, especially Excel)
  • Be able to demonstrate attention to details and good-record-keeping
  • Prior experience in NGOs and/or UN system is a plus.

Soft skills

  • Excellent fluency in written and spoken English and/or French
  • Ability to establish priorities and to multi-task
  • Team player and can collaborate with other teams in the organisation
  • Dedication to and interest in WILPF’s work, aims and principles.
  • Spoken and written communications’ skills

Conditions

  • Reporting lines: The Finance Manager and the International Office Manager
  • Duration: Temporary contract for 10 months with a 2-month probation period (possible extension at the end of the term)
  • Activity rate: 100%
  • Based in: Geneva, Switzerland
  • Monthly Salary: Based on experience and qualifications (Monthly salary range CHF 4’500-CHF 5’500)
  • Start date: as soon as possible

How to apply:

Please submit your CV and cover letter to jobs@wilpf.org with “Application for Finance Associate” in the subject for consideration.

We will review applications and contact candidates for interviews on a rolling basis.