Finance Associate, Geneva
The Finance Associate’s primary responsibility is to maintain the accounting (including bookkeeping) of the organisation; assist in reporting, budgeting and in grant management as well as and to provide administrative assistance.
The Finance Associate provides support for all financial and related administrative matters; maintains the accounting system, the bookkeeping of transactions of the organisation; applying applicable standards, which includes analytical work and thorough review of financial records; provides support in reporting, grant management and administration.
- Perform the Financial Manager with the day-to-day, monthly and year-end operations of the Accounting
- Coding of Income and Expenditures to ensure grant compliance on monthly basis
- Perform the bookkeeping for the Geneva office transactions on monthly basis: processing and recording of accounts payable transactions, Journal Entries and monthly accounting tasks
- Performing of monthly General Ledger review and reconciliation (payables, receivables, advances made to staff and partners)
- Perform general accounts analysis and reconciliations, including bank statements, Credit card statements, PayPal statements, Petty cash statements, fixed assets, employer’s benefit costs, and accruals and prepaid expenses
- Ensure that all invoices and staff reimbursements are paid accurately and in accordance with financial policies and procedures
- Posting of payments and accounts payables
- Support the Section fees’ collection process
- Assist in the preparation of financial reports such as quarterly internal reports and grant financial reporting
- Review and assess how funds are being forwarded to partners.
- Ensure proper documentation of financial reports according to the Finance Manual.
- Provide support to programs and work closely with projects teams
- Coordinate and manage small grants
- Process monthly payroll for Geneva office and Employees’ Pay slips preparation
- Support with preparation of relevant taxation obligations of the organisation (once per year)
- Any other tasks on the basis of consultation and agreement between the parties
Knowledge, Skills and Experience
- Knowledge of generally accepted accounting standards.
- Knowledge of a bookkeeping system and reconciliation of financial data software, preferably CRESUS
Education and Experience
- Degree in Accounting or Finance, business administration, public administration or equivalent
- At least 2 years of experience in a similar position or transferable skills
- Proficient in Microsoft Office (Word, Power Point, especially Excel)
- Be able to demonstrate attention to details and good-record-keeping
- Prior experience in NGOs and/or UN system is a plus.
- Excellent fluency in written and spoken English and/or French
- Ability to establish priorities and to multi-task
- Team player and can collaborate with other teams in the organisation
- Dedication to and interest in WILPF’s work, aims and principles.
- Spoken and written communications’ skills
- Reporting lines: The Finance Manager and the International Office Manager
- Duration: Temporary contract for 10 months with a 2-month probation period (possible extension at the end of the term)
- Activity rate: 100%
- Based in: Geneva, Switzerland
- Monthly Salary: Based on experience and qualifications (Monthly salary range CHF 4’500-CHF 5’500)
- Start date: as soon as possible
How to apply:
Please submit your CV and cover letter to firstname.lastname@example.org with “Application for Finance Associate” in the subject for consideration.
We will review applications and contact candidates for interviews on a rolling basis.