Grants Finance Coordinator, Geneva

Job Purpose

The primary responsibility of the Grants Finance Coordinator is to support the financial management aspects of grants and sub-granting and ensurecompliance with WILPF policies and procedures, donors’ rules and regulations, and any other requirements.

Main responsibilities

Grants compliance and support

  • Support the Compliance and Financial management aspects of grants and sub-granting.
  • Coordinate and review donors’ contracts
  • Follow all accounting compliance and observe all policies and mandated procedures.
  • Ensure WILPF Finance Management Manual and donor requirements or restrictions are complied with.
  • Coordinate the selection process for external consultancies.
  • Review partners, service providers and consultants’ contracts.
  • Ensure the 2nd review of partners and/or sections’ financial reports.

Capacity building and support

  • Support projects managers in the financial management activities, such as cash reports, purchase request forms, and expenses claims.
  • Ensure appropriate financial processes are being implemented.
  • Conduct capacity assessment of partners.
  • Build capacity of projects’ managers and WILPF’s sub-grantees.

Monitoring and reporting to donors and project managers

  • Produce accurate and timely donor financial reports in collaboration with the project managers and Finance team.
  • Coordinate donors’ audit.
  • Maintain accurate filing of grants documentation.

Proposal support

  • Support all project staff on proposal and budget development.
  • Develop monitoring tools for proposals and grants follow up.
  • Support to Financial Manager for all issues related to grants management.
  • Carry out other related duties as required and agreed.

Technical skills and Knowledge

  • Strong analytical skills.
  • Proficiency in Microsoft Office, especially Excel
  • Skills in finance and/or grant management
  • Ability to analyse financial data, prepare financial reports and statements
  • Knowledge of budgeting and forecasting

Soft skills

  • Transparency and accountability
  • Integrity and proficiency
  • Ability to interpret financial information to programmatic colleagues who do not necessarily have finance background.
  • Ability to nurture interpersonal relationships and good communication skills.
  • Interest in WILPF’s mission.

Education, Languages and Experience

  • University degree in finance/accounting.
  • Demonstrated ability in project financial management and grants management.
  • Minimum of 2 years of experience in a similar position or transferable skills.
  • Previous experience in an NGO is a plus.
  • Fluency in written and spoken English, and French and/or Arabic is a plus.


  • Reporting lines: The Finance Manager
  • Duration: Temporary contract for 10 months with a 2-month probation period
  • Activity rate: 100%
  • Based in: Geneva, Switzerland
  • Monthly Salary: Based on experience and qualifications (CHF 5’400-CHF 5’800)
  • Start date: as soon as possible

How to apply

Please submit your CV and cover letter to with “Application for Grants Finance Coordinator position” in the subject for consideration.

We will review applications and contact candidates for interviews on a rolling basis.