Grants Finance Coordinator, Geneva

Job Purpose

The primary responsibility of the Grants Finance Coordinator is to support the financial management aspects of grants and sub-granting and ensurecompliance with WILPF policies and procedures, donors’ rules and regulations, and any other requirements.

Main responsibilities

Grants compliance and support

  • Support the Compliance and Financial management aspects of grants and sub-granting.
  • Coordinate and review donors’ contracts
  • Follow all accounting compliance and observe all policies and mandated procedures.
  • Ensure WILPF Finance Management Manual and donor requirements or restrictions are complied with.
  • Coordinate the selection process for external consultancies.
  • Review partners, service providers and consultants’ contracts.
  • Ensure the 2nd review of partners and/or sections’ financial reports.

Capacity building and support

  • Support projects managers in the financial management activities, such as cash reports, purchase request forms, and expenses claims.
  • Ensure appropriate financial processes are being implemented.
  • Conduct capacity assessment of partners.
  • Build capacity of projects’ managers and WILPF’s sub-grantees.

Monitoring and reporting to donors and project managers

  • Produce accurate and timely donor financial reports in collaboration with the project managers and Finance team.
  • Coordinate donors’ audit.
  • Maintain accurate filing of grants documentation.

Proposal support

  • Support all project staff on proposal and budget development.
  • Develop monitoring tools for proposals and grants follow up.
  • Support to Financial Manager for all issues related to grants management.
  • Carry out other related duties as required and agreed.

Technical skills and Knowledge

  • Strong analytical skills.
  • Proficiency in Microsoft Office, especially Excel
  • Skills in finance and/or grant management
  • Ability to analyse financial data, prepare financial reports and statements
  • Knowledge of budgeting and forecasting

Soft skills

  • Transparency and accountability
  • Integrity and proficiency
  • Ability to interpret financial information to programmatic colleagues who do not necessarily have finance background.
  • Ability to nurture interpersonal relationships and good communication skills.
  • Interest in WILPF’s mission.

Education, Languages and Experience

  • University degree in finance/accounting.
  • Demonstrated ability in project financial management and grants management.
  • Minimum of 2 years of experience in a similar position or transferable skills.
  • Previous experience in an NGO is a plus.
  • Fluency in written and spoken English, and French and/or Arabic is a plus.

Conditions

  • Reporting lines: The Finance Manager
  • Duration: Temporary contract for 10 months with a 2-month probation period
  • Activity rate: 100%
  • Based in: Geneva, Switzerland
  • Monthly Salary: Based on experience and qualifications (CHF 5’400-CHF 5’800)
  • Start date: as soon as possible

How to apply

Please submit your CV and cover letter to jobs@wilpf.org with “Application for Grants Finance Coordinator position” in the subject for consideration.

We will review applications and contact candidates for interviews on a rolling basis.