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WILPF Is Looking for a Membership Database Consultant

WILPF is seeking to hire a Membership Database Consultant, from December 2022 through to January 2023.

Image credit: WILPF
WILPF International Secretariat
16 November 2022

Background information

WILPF is an international membership organisation with Sections, Groups, and international members and partners all over the world and an International Secretariat based in Geneva and in New York.

The International Secretariat handles the registration of international members and keeps a record of the representatives of Sections, Groups, and partners. This is currently done through a number of decentralised databases hosted on different platforms.

The International Secretariat is looking for a consultant or an agency to carry out a feasibility assessment for the purpose of introducing a membership database.

Project overview and objectives

The goal of the project is to conduct a feasibility study for introducing a membership database to support the work of the WILPF Membership team and of the organisation as a whole. The following is a preliminary list of requirements: flexibility and customisation, automation, connection to existing e-payment options and finance software (PowerBI, Office 365), multilayer information with the possibility of segmentation, multilingual, ability to merge information, easy export/print, manageable to keep up to date, accessibility and user-friendliness, security, cloud software with the desktop app and web browser access, EU or Swiss data storage data privacy and data retention (GDPR regulations), optional: event management.

The main objective will be to prepare a study that includes:

  • Review, analysis, and assessment of the needs for a membership database by looking at the current databases in use (what type of information is collected and who is collecting), and the shortcoming of the ways membership information is stored and captured.
  • Stakeholder consultation a limited number of interviews or focus group discussions with WILPF staff and members to understand the cultural, organisational, or practical obstacles or possibilities of a global membership database
  • Recommendations on aspects that a WILPF membership database should have, with examples from other membership organisations. The study should also show how and if the membership database could integrate with the existing CRM in use.
  • An assessment matrix that will be used to assess potential software against the needs of the Membership team and the organisation at large.
  • A technical comparison of at least three database solutions that would accommodate WILPF’s needs (in terms of features, budget, and skills/training needed). This comparison is to be used by WILPF to determine the selection of a database.
  • A plan for WILPF’s transition to a membership database.

Results and output

The main delivery will be a complete feasibility study to present an analysis, recommendations, and solutions for WILPF to introduce a membership database.

Other information

  • Reporting line: WILPF Membership Manager
  • Location: Remote
  • Consultancy duration: Two to three months from the start date.
  • Language: English
  • Experience The consultant/agency needs to have experience working with content management and customer relationship software for membership organisations, movements, and/or campaigns.
  • Type of contract: Service/Consultancy Contract
  • Budget: Applicants are invited to submit a budget/quotation within their expression of interest. The expected total budget is 3’000 CHF.

How to Apply

Please send expressions of interest to membership@wilpf.org, which should include the following:

  • A cover letter, including commitment to availability for the assignment, and elaboration of previous experience in developing project designs.
  • An updated curriculum vitae (CV) of the consultant/consultancy team that clearly states the relevant qualifications and experiences.
  • A Technical Proposal that includes a draft outline of how you would go about the assignment, with a draft work plan of implementation with a corresponding timeframe.
  • A Financial Proposal that indicates the all-inclusive offer based on daily rate and number of days.

We will be accepting applications on a rolling basis until the consultancy has been filled. Only shortlisted candidates will be contacted.

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WILPF International Secretariat

WILPF International Secretariat, with offices in Geneva and New York, liaises with the International Board and the National Sections and Groups for the implementation of WILPF International Programme, resolutions and policies as adopted by the International Congress. Under the direction of the Secretary-General, the Secretariat also provides support in areas of advocacy, communications, and financial operations.

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Thank you!

Melissa Torres


Prior to being elected Vice-President, Melissa Torres was the WILPF US International Board Member from 2015 to 2018. Melissa joined WILPF in 2011 when she was selected as a Delegate to the Commission on the Status of Women as part of the WILPF US’ Practicum in Advocacy Programme at the United Nations, which she later led. She holds a PhD in Social Work and is a professor and Global Health Scholar at Baylor College of Medicine and research lead at BCM Anti-Human Trafficking Program. Of Mexican descent and a native of the US/Mexico border, Melissa is mostly concerned with the protection of displaced Latinxs in the Americas. Her work includes training, research, and service provision with the American Red Cross, the National Human Trafficking Training and Technical Assistance Centre, and refugee resettlement programs in the U.S. Some of her goals as Vice-President are to highlight intersectionality and increase diversity by fostering inclusive spaces for mentorship and leadership. She also contributes to WILPF’s emerging work on the topic of displacement and migration.

Jamila Afghani


Jamila Afghani is the President of WILPF Afghanistan which she started in 2015. She is also an active member and founder of several organisations including the Noor Educational and Capacity Development Organisation (NECDO). Elected in 2018 as South Asia Regional Representative to WILPF’s International Board, WILPF benefits from Jamila’s work experience in education, migration, gender, including gender-based violence and democratic governance in post-conflict and transitional countries.

Sylvie Jacqueline Ndongmo


Sylvie Jacqueline NDONGMO is a human rights and peace leader with over 27 years experience including ten within WILPF. She has a multi-disciplinary background with a track record of multiple socio-economic development projects implemented to improve policies, practices and peace-oriented actions. Sylvie is the founder of WILPF Cameroon and was the Section’s president until 2022. She co-coordinated the African Working Group before her election as Africa Representative to WILPF’s International Board in 2018. A teacher by profession and an African Union Trainer in peace support operations, Sylvie has extensive experience advocating for the political and social rights of women in Africa and worldwide.

WILPF Afghanistan

In response to the takeover of Afghanistan by the Taliban and its targeted attacks on civil society members, WILPF Afghanistan issued several statements calling on the international community to stand in solidarity with Afghan people and ensure that their rights be upheld, including access to aid. The Section also published 100 Untold Stories of War and Peace, a compilation of true stories that highlight the effects of war and militarisation on the region. 

IPB Congress Barcelona

WILPF Germany (+Young WILPF network), WILPF Spain and MENA Regional Representative

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WILPF uses feminist analysis to argue that militarisation is a counter-productive and ill-conceived response to establishing security in the world. The more society becomes militarised, the more violence and injustice are likely to grow locally and worldwide.

Sixteen states are believed to have supplied weapons to Afghanistan from 2001 to 2020 with the US supplying 74 % of weapons, followed by Russia. Much of this equipment was left behind by the US military and is being used to inflate Taliban’s arsenal. WILPF is calling for better oversight on arms movement, for compensating affected Afghan people and for an end to all militarised systems.

Militarised masculinity

Mobilising men and boys around feminist peace has been one way of deconstructing and redefining masculinities. WILPF shares a feminist analysis on the links between militarism, masculinities, peace and security. We explore opportunities for strengthening activists’ action to build equal partnerships among women and men for gender equality.

WILPF has been working on challenging the prevailing notion of masculinity based on men’s physical and social superiority to, and dominance of, women in Afghanistan. It recognizes that these notions are not representative of all Afghan men, contrary to the publicly prevailing notion.

Feminist peace​

In WILPF’s view, any process towards establishing peace that has not been partly designed by women remains deficient. Beyond bringing perspectives that encapsulate the views of half of the society and unlike the men only designed processes, women’s true and meaningful participation allows the situation to improve.

In Afghanistan, WILPF has been demanding that women occupy the front seats at the negotiating tables. The experience of the past 20 has shown that women’s presence produces more sustainable solutions when they are empowered and enabled to play a role.

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